Click the Add new rule button, then program the conditions that trigger the rule and the actions the rule will take.Select Mail on the far left, then select Rules.Click Settings → View All Outlook Settings.These rules help sort messages or even delete ones you don’t want. Just like with the Outlook desktop application, you can set up rules for your inbox in the Outlook web app. Once you flag messages, you can filter your inbox to show only the flagged messages. Also, you can flag multiple messages by selecting them all, then pressing More → Flag in the top bar. You can flag any message by moving your cursor over it and clicking the flag icon. If you ever have this issue, then flagging messages may be one of the best Outlook tips for you. Sometimes, it’s hard to find specific messages. But not to worry, we have plenty of Outlook mail tips for the web app as well! 1. This means that some of the tips for Outlook mentioned above won’t quite work for the Outlook web app. The Outlook web app works a bit differently than the Microsoft Outlook email client many workplaces offer. ![]() In fact, it’s also one of the best Gmail tips as well, not to mention it’s something the Clean Email app offers. ![]() However, filtering rules aren’t specific to Outlook tips. This can really save you time because it automates tasks for you. Specify the conditions you want for your rule.These rules can help you remove spam messages, sort emails, and even mark specific messages as read so you know to ignore them. Then, Outlook automatically performs these actions each time the conditions you specified are met. Outlook filtering rules are essentially actions you plug into Outlook. Click Apply to save the blocked address and push OK.Enter the email address you’d like to block.Find and click on the tab that says Blocked Senders.From here, choose Junk E-mail Options.To block unwelcome senders in Outlook desktop client: This lets you stop certain spam messages from even entering your inbox to begin with. That’s why one of these best Outlook tips is to block emails based on the sender. Spam messages can quickly take over even the most organized inbox. When the popup appears, confirm by pressing Clean Up Folder again.Select Clean Up Folder from the dropdown menu.Open the email client and go to your inbox.Afterward, you’re left with a clean Outlook inbox that is much easier to navigate. Use the Clean Up tool to remove duplicate messagesĭo you ever end up with separate threads that are the same conversation, but from different people? Well, Outlook’s clean-up tool is meant to help you remove duplicate messages and streamline your inbox in just a few clicks. And, as you specify which messages go where, Outlook learns where you want messages and starts doing the work for you. Once you set up the Focused Inbox, you can specify which messages go into the focused inbox versus which ones remain in the other option. □ Note: This only works with Microsoft 365, Exchange, and accounts. If you use the Focused Inbox, you can do this more easily. However, there are times when we need to quickly check for a specific message and get right back to business. Use the Focused InboxĪ cluttered inbox can stress out anyone. Now, instead of cluttering your inbox with messages, you can simply look at your task list to see which things you need to accomplish on a given day. ![]() Set a due date and add reminder messages if you want.Drag and drop the email on Outlook’s task list icon.Another one of the best tips and tricks for Outlook doesn’t involve the inbox itself, but rather utilizing the built-in to-do list so you don’t have to hold onto every message in your inbox. Many of us use our inbox to keep track of messages that need us to do something like creating a document, signing a report, or generating a spreadsheet. Take advantage of the built-in task list to clear out messages In the Name box, enter a name for the folder.In the left pane of Mail, right-click where you want to add the folder, and then choose New Folder.Once these folders are established, you can even set up rules to customize Outlook and sort messages for you. Organizing your messages with folders is one of the best Outlook tips you can use because it helps you sort messages and clear out unnecessary clutter. However, if you take the time to organize your messages into a folder system, you’ll spend far less time sifting through your inbox going forward. If you simply skim these messages and leave them, they can quickly clutter your main inbox. The average person receives over 100 messages per day. □ Note: All of the tips mentioned below are for the Outlook Microsoft desktop email client.
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